Recruitment Privacy Notice
Last updated: 9 October 2026
1. About This Notice
Teknektar Ltd (“Teknektar”, “we”, “us” or “our”) is a specialist technology and engineering recruitment business.
We respect the privacy of the professionals and organisations we work with and are committed to handling personal information fairly, securely and responsibly.
This Recruitment Privacy Notice explains how we collect, use, share and protect personal information in connection with our recruitment activities.
It applies to:
Candidates seeking employment, contract or interim opportunities.
Professionals we identify or approach about potential opportunities.
Individuals introduced or referred to us by others.
Employees and representatives of our clients and prospective clients.
Professional contacts, referees and relevant suppliers.
Our recruitment activities may involve organisations and professionals in the United Kingdom and internationally.
This notice should be read alongside our general Privacy Policy, which covers website visitors and general business enquiries.
2. Who We Are
Company: Teknektar Ltd
Company registration number: 16724355
Registered in: England and Wales
Registered office:
2nd Floor College House
17 King Edwards Road
Ruislip
London
United Kingdom
HA4 7AE
Website: www.teknektar.com
Email: info@teknektar.com
Teknektar Ltd generally acts as an independent data controller in relation to the personal information it processes when sourcing, identifying, assessing and introducing candidates and managing its recruitment relationships.
Organisations receiving candidate information may act as independent data controllers for their own recruitment decisions and employment processes.
Where particular contractual arrangements establish different responsibilities, the relevant parties will determine and fulfil their applicable data protection obligations.
3. Personal Information We Collect
The information we collect depends on your relationship with Teknektar and the nature of the recruitment activity.
Candidates and prospective candidates
We may collect:
Name and contact details.
Current and previous employers.
Job titles and professional responsibilities.
Employment history and relevant work experience.
Education, qualifications and professional certifications.
Technical skills, specialist expertise and industry experience.
CVs, professional profiles and supporting documents.
Location, mobility and working preferences.
Availability and notice periods.
Current or expected remuneration, where relevant.
Employment, contract and career preferences.
Details of recruitment discussions and correspondence.
Interview feedback, professional assessments and recruitment notes.
Information relating to relevant job opportunities and introductions.
Where necessary and lawful, we may also process information relating to identity, eligibility to work, professional references or other checks relevant to a particular assignment.
Clients, prospective clients and professional contacts
We may collect:
Name, job title and employer.
Professional contact details.
Business responsibilities and areas of expertise.
Recruitment requirements and hiring plans.
Professional correspondence.
Notes relating to meetings, discussions and ongoing business relationships.
Relevant publicly available professional information.
We aim to collect only information that is reasonably relevant to our recruitment activities.
4. Where We Obtain Information
We may obtain personal information from several sources.
These include:
Directly from you
For example, through telephone conversations, emails, meetings, professional networking or information you choose to provide.
Professional networking platforms
We may identify relevant professional information through platforms such as LinkedIn and other publicly accessible professional profiles.
CV databases and recruitment platforms
Where we have lawful access, we may use recruitment databases, professional directories or specialist recruitment services.
Referrals and introductions
Information may be provided by professional contacts, colleagues, clients or other individuals who believe an introduction may be relevant.
Clients and prospective employers
Clients may provide job requirements, interview feedback and information relevant to a recruitment assignment.
Previous professional interactions
We may retain relevant information from earlier recruitment discussions and professional relationships, subject to applicable data protection requirements and retention practices.
Where information is obtained indirectly, we will provide appropriate privacy information within the timeframe required by applicable law, unless a lawful exception applies.
5. How We Use Personal Information
We process personal information to carry out legitimate recruitment and business activities.
These include:
Identifying professionals with relevant skills and experience.
Contacting individuals about potentially suitable opportunities.
Understanding professional experience, career interests and availability.
Assessing suitability for particular roles or assignments.
Introducing appropriate candidates to prospective employers.
Arranging interviews and facilitating recruitment discussions.
Communicating feedback and recruitment progress.
Supporting permanent, contract, interim and executive search assignments.
Coordinating specialist and international recruitment programmes.
Maintaining appropriate professional relationships.
Responding to client recruitment requirements.
Managing relevant business agreements and recruitment administration.
Maintaining accurate recruitment records.
Meeting legal and regulatory responsibilities.
We may contact professionals about relevant opportunities even where they have not previously applied directly to Teknektar, provided we have a lawful basis and comply with applicable privacy and electronic communications requirements.
6. Our Lawful Bases for Processing
Under the UK General Data Protection Regulation (UK GDPR), we rely on different lawful bases depending on the activity concerned.
Legitimate interests
Much of our recruitment activity is conducted on the basis of legitimate interests.
These may include:
Identifying and engaging suitably qualified professionals.
Matching candidates with relevant employment opportunities.
Providing specialist recruitment services to clients.
Maintaining professional recruitment relationships.
Managing appropriate recruitment records and communications.
Developing and maintaining business relationships.
We consider the necessity and proportionality of processing and the potential impact on individuals’ rights and freedoms.
Contractual necessity
We may process personal information where necessary to enter into or fulfil a contract with you, or to take steps you request before entering into a contract.
This applies where the individual concerned is personally a party, or prospective party, to the relevant contract.
Legal obligations
We may process information where necessary to comply with applicable legal or regulatory requirements.
Consent
We may rely on consent where this is the appropriate lawful basis for a particular activity.
Where processing relies on consent, individuals may withdraw it at any time.
Consent is not the legal basis for every aspect of our recruitment activity.
7. Candidate Introductions and Sharing Information
Introducing relevant professionals to prospective employers is a central part of our recruitment service.
Where an opportunity may be suitable, we may discuss the role with you and share relevant professional information with the organisation recruiting.
We aim to be transparent about the employer’s identity and the purpose of an introduction.
Our normal approach is to discuss a specific opportunity with a candidate before submitting an identifiable CV or professional profile to the prospective employer.
Where an employer has not yet been identified to the candidate, we may initially discuss relevant experience on an anonymised basis.
We limit the information shared to what is reasonably relevant to the recruitment process.
Once information is received by a prospective employer, that organisation may be responsible for its own processing, including its assessment and hiring decisions.
We may also share relevant information with organisations supporting a particular recruitment process where necessary and lawful.
We do not sell candidate information to unrelated organisations for marketing purposes.
8. Assessment, References and Pre-Employment Checks
Depending on the nature of an assignment, recruitment assessment may involve:
Reviewing professional experience and qualifications.
Discussing technical capabilities and career history.
Considering suitability against a client’s requirements.
Interview discussions and relevant assessment notes.
Obtaining professional references where appropriate.
Supporting necessary identity, employment eligibility or other checks.
More intrusive checks will only be undertaken where appropriate, proportionate and legally permitted.
Where a prospective employer requires particular checks, the organisation responsible for conducting them may provide additional privacy information.
We do not routinely require sensitive personal information simply to register an individual’s interest in an opportunity.
9. Sensitive Personal Information
Certain information receives additional protection under data protection legislation.
This includes special-category personal information, such as information concerning health, ethnic origin, religious beliefs or other protected characteristics.
Information relating to criminal convictions and offences is also subject to specific legal restrictions.
Teknektar will only process such information where it is necessary, lawful and supported by the additional legal conditions required for that category of information.
Appropriate access restrictions and safeguards will apply.
Please avoid sending sensitive personal information unless it is necessary for a specific recruitment purpose.
10. Recruitment Systems and Service Providers
We use business technology and communication services to support our recruitment activities.
These may include:
Applicant tracking and recruitment CRM systems.
Business email and communication platforms.
Professional networking and sourcing platforms.
Secure document storage.
Recruitment administration and reporting tools.
Relevant technology and professional service providers.
Teknektar has selected Vincere as its intended recruitment applicant tracking and customer relationship management platform.
Where recruitment information is processed through Vincere or another service provider, we will apply appropriate contractual and organisational safeguards.
Our business communication environment uses Microsoft 365.
Access to recruitment information is restricted to personnel who require it for legitimate business purposes.
We expect service providers processing information on our behalf to maintain appropriate security and confidentiality arrangements.
11. International Recruitment and Data Transfers
Teknektar operates in specialist technology and engineering markets involving organisations and professionals in the UK and internationally.
A recruitment assignment may require relevant personal information to be shared with a prospective employer or service provider located outside the United Kingdom.
Where international transfers are subject to UK data protection restrictions, we will use an appropriate lawful transfer mechanism.
Depending on the circumstances, this may include:
Transfers covered by UK adequacy regulations.
Appropriate contractual safeguards recognised under UK law.
Other permitted transfer arrangements or exceptions where applicable.
We aim to share only the information necessary for the relevant recruitment purpose.
Individuals may contact us for further information about applicable transfer safeguards.
12. How Long We Retain Recruitment Information
We retain recruitment information only for as long as reasonably necessary for legitimate recruitment, professional relationship management, contractual or legal purposes.
The appropriate retention period depends on the nature of the information and our relationship with the individual.
For example, records relating to an active recruitment assignment may be required for different periods from information relating to a professional who has expressed interest in future opportunities.
We periodically review the continuing relevance and necessity of recruitment information.
Where information is no longer required, we take reasonable steps to delete it securely or anonymise it.
Information may be retained for longer where reasonably necessary to fulfil legal obligations, manage ongoing contractual matters or establish, exercise or defend legal claims.
Individuals may request information about the retention applicable to their records by contacting us.
13. Keeping Information Accurate
We aim to maintain recruitment information that is accurate and relevant.
If your circumstances, professional experience, contact details or career preferences change, we encourage you to let us know.
You may also ask us to correct information that is inaccurate or incomplete.
We may update professional information using information provided directly by individuals or from appropriate professional sources.
14. How We Protect Personal Information
We take reasonable technical and organisational measures to protect recruitment information.
These include appropriate access controls, confidentiality arrangements, secure business systems and the use of established technology providers.
Access to personal information is limited to authorised personnel and relevant service providers.
We take reasonable measures to protect information against unauthorised access, misuse, loss, alteration or disclosure.
No electronic communication or storage system can be guaranteed to be completely secure.
15. Your Data Protection Rights
Subject to applicable legal conditions and exemptions, individuals have rights under UK data protection legislation.
These may include:
The right to request access to personal information held about them.
The right to request correction of inaccurate or incomplete information.
The right to request deletion of personal information in certain circumstances.
The right to request restriction of processing.
The right to object to processing based on legitimate interests.
The right to data portability where applicable.
The right to withdraw consent where processing relies on consent.
Some rights are not absolute, and we may be required or permitted to retain particular information in certain circumstances.
To exercise your rights, please contact:
We may request reasonable information to verify identity before responding to certain requests.
We will handle requests within the timeframes required by applicable law.
16. Automated Decision-Making
Teknektar’s recruitment service is based on professional assessment and human judgement.
We do not intend to make recruitment decisions about individuals based solely on automated processing where those decisions produce legal or similarly significant effects.
Technology may assist with recruitment administration, sourcing and the organisation of relevant professional information.
If we introduce automated decision-making that requires additional transparency or safeguards under applicable law, we will provide the necessary information.
17. Professional Communications
We may contact candidates and professional contacts about recruitment opportunities, assignments and relevant business matters.
Communications will be appropriate to the professional relationship, applicable lawful basis and relevant electronic marketing rules.
If you do not wish to receive further recruitment approaches or professional communications from us, please let us know.
We will respect applicable objections and preferences, while retaining limited information where necessary to honour a request not to be contacted again.
18. Complaints
If you have concerns about how Teknektar handles your personal information, please contact us in the first instance.
Email: info@teknektar.com
We will consider your concerns and respond appropriately.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection.
Website: https://ico.org.uk
19. Changes to This Notice
We may update this Recruitment Privacy Notice to reflect changes in our recruitment operations, business systems or applicable legal requirements.
The latest version will be available on our website, together with the date it was last updated.
Where changes materially affect how we process personal information, we will provide additional notification where required.
20. Contact Us
If you have questions about this notice, your personal information or your data protection rights, please contact:
Teknektar Ltd
2nd Floor College House
17 King Edwards Road
Ruislip
London
United Kingdom
HA4 7AE
Company number: 16724355
Email: info@teknektar.com
Website: www.teknektar.com